Executive Assistant

Key Responsibilities:

• Project Support:
• Monitor and track project timelines, milestones, and deliverables.
• Prepare and distribute regular project status reports to key stakeholders.
• Assist in coordinating meetings, taking notes, and following up on action items related to ongoing projects.
• Update project management tools and dashboards as needed.
• Internal Matters:
• Monitor internal operations and workflows, identifying areas for improvement.
• Support the implementation of company policies and ensure all teams are aligned with organizational goals.
• Handle internal communications, ensuring timely dissemination of information from the executive office to relevant departments.
• Communication:
• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Draft, review, and send communications on behalf of the Directors.
• Manage emails and correspondence, ensuring prompt responses.
• Meeting Coordination:
• Organize and schedule meetings, including preparing agendas and meeting materials.
• Take detailed minutes and follow up on action items.
• Compliance Management:
• Ensure that company projects and internal processes adhere to regulatory and compliance requirements.
• Assist in preparing compliance documentation and reports for reviews.
• Maintain records related to compliance, company policies, and procedural guidelines.
• Prepare reports, presentations, and data analysis as needed.
• Manage confidential files and documents with discretion.