HR & Admin Executive

Job Summary:

The Admin & HR Officer is responsible for overseeing the administrative and human resources functions within the organization. This dual role includes managing office operations, ensuring compliance with HR policies, supporting recruitment, and providing general administrative support to staff and management. The role is crucial in maintaining a well-organized, efficient, and employee-friendly workplace.

Key Responsibilities:

Administrative Functions:

• Office Management: Ensure the smooth operation of day-to-day office activities, including managing office supplies, equipment, and facility maintenance.
• Record Keeping: Maintain accurate and organized records, including office documentation, employee files, and other critical records.
• Communication: Handle internal and external communications, such as managing phone calls, emails, and correspondence.
• Scheduling: Coordinate meetings, appointments, and travel arrangements for staff and executives.
• Vendor Management: Manage relationships with vendors and service providers, ensuring timely delivery of services and managing contracts.
• Health and Safety Compliance: Ensure the office environment complies with health and safety regulations.
• Budget Management: Assist in the preparation and monitoring of the administrative budget.

Human Resources Functions:

• Recruitment: Manage the recruitment process, including job postings, screening, interviewing, and onboarding new employees.
• Employee Relations: Act as a point of contact for employee concerns and grievances, ensuring they are addressed promptly and effectively.
• Training and Development: Identify training needs and coordinate the delivery of staff development programs.

Qualifications:

• Education: Bachelor’s degree in Human Resources, Business Administration, Management, or a related field.
• Experience: Minimum of 3-5 years in a combined administrative and HR role.
• Skills:
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office Suite and HR management software.
• Knowledge of HR practices and labor laws.