Receptionist

Job Summary:

We are seeking a courteous and professional Receptionist to manage front-desk operations and provide administrative support across the organization. As the first point of contact for visitors and clients, the ideal candidate will have excellent communication skills, a pleasant demeanor, and a proactive attitude.

Key Responsibilities:

• Greet and welcome guests as they arrive at the office.
• Answer, screen, and forward incoming phone calls.
• Maintain a tidy and presentable reception area.
• Receive, sort, and distribute daily mail and deliveries.
• Schedule appointments and maintain meeting room bookings.
• Assist in administrative tasks such as filing, photocopying, and data entry.
• Manage office supplies and inventory relevant to the front desk area.
• Coordinate with internal staff to handle inquiries or direct visitors appropriately.
• Maintain visitor logs and ensure security protocols are followed.
• Handle basic inquiries and provide information to clients and visitors.

Requirements:

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Professional attitude and appearance.
• High school diploma; additional certification in Office Management is a plus.

Preferred Skills:

• Familiarity with office equipment (e.g., printers, fax machines).
• Customer service orientation.
• Ability to handle sensitive and confidential information with discretion.