Junior Procurement Executive

Job Summary:

The role focuses on assisting in vendor coordination, quotation comparison, purchase order processing, and maintaining procurement records.

Key Responsibilities:

• Assist in identifying and sourcing potential suppliers for required materials, products, and services.
• Obtain quotations from multiple vendors and ensure competitive pricing.
• Conduct comparative analysis of quotations based on price, quality, specifications, and delivery timelines.
• Prepare, review, and process purchase orders under the supervision of senior management.
• Coordinate with vendors to confirm orders, track shipments, and ensure timely delivery.
• Follow up regularly with suppliers regarding order status, delays, and discrepancies.
• Maintain accurate and up-to-date records of all procurement transactions, including purchase orders, invoices, and delivery notes.
• Ensure proper documentation and filing for audit and record-keeping purposes.
• Liaise with internal departments (e.g., production, operations, and accounts) to understand material requirements and urgency.
• Monitor inventory levels and notify management about stock shortages and replenishment needs.
• Assist in vendor evaluation by tracking supplier performance, quality, and reliability.
• Maintain and update the supplier database, including contact details and pricing history.
• Ensure compliance with company procurement policies, procedures, and ethical standards.
• Support in negotiating basic terms with vendors under supervision.
• Assist in resolving any procurement-related issues such as damaged goods, incorrect deliveries, or payment discrepancies.

Requirements:

• Minimum qualification: Intermediate (FA/FSc or equivalent).
• 1–2 years of relevant experience in procurement or supply chain (preferred but not mandatory).
• Must own a motorbike for field visits, market surveys, and procurement activities.
• Willingness to travel locally as required for vendor visits and material sourcing.
• Strong sense of responsibility, dedication, and reliability.
• Basic knowledge of procurement processes and documentation.
• Good communication and coordination skills.
• Ability to manage time effectively and handle multiple tasks simultaneously.
• Basic computer skills (MS Excel, Word, and email communication).